The FY 24/25 CIP includes two projects for the Prairie Center for the Arts (PCA) to upgrade the interior finishes and theatre lobby area. The first is identified as the Theatre Sound/Light Project meant to provide sound and light separation from the lobby area into the theatre during performances. The second project is identified as the Lobby Concession Window Project meant to provide a permanent concession area within the lobby. Staff combined these two projects and developed construction drawings for modified walls, doors, and curtains at the entry to the theatre. Additionally, a permanent concession stand is proposed for the lobby. Also identified in the scope of work is the installation of luxury vinyl tile flooring to be installed over the existing deteriorated terrazzo floors.

The designs are included with this agenda item. Two different contracts are being requested to accomplish these projects: one for the construction of walls, doors, and concession modifications, and the other for flooring.

The contract for the installation of LVT, miscellaneous carpet, and eight-inch-tall baseboard is recommended to be awarded to Diverzify, Inc. The existing terrazzo flooring will be ground and prepared to accept the new LVT flooring throughout the lobby and into the gallery. The limited areas of ceramic tile will be epoxy filled and coated to allow for the LVT to be installed on top of it. There is a small amount of carpet to be installed in the light and sound vestibule area, which was already purchased as part of last year’s theatre flooring replacement. The final portion of work is the installation of a new eight-inch-tall rubber dimensional baseboard in all areas of new LVT flooring to hide the seven-and-a-half-inch tall terrazzo base original to the building.  

Diverzify provided a cost of $90,242 to complete all the flooring work on the design drawings through The Interlocal Purchasing System Cooperative. Diverzify, Inc. has been selected for all LVT and carpet replacements throughout the Village due to their previous successful projects at multiple fire houses, the PCA Theatre, the Airport, and at EPW. For these reasons, it is Staff’s recommendation to contract with Diverzify, Inc. to complete the flooring portion of the PCA Lobby Remodel Project.

The remaining project funds will be used to purchase the ice maker, drink cooler, storage shelving, and wall monitors through central purchasing.

The Village Manager recommends that the Engineering and Public Works Committee recommend the Village Board authorize participation in The Interlocal Purchasing System Cooperative Contract #231101 and award the Prairie Center for the Arts Lobby Flooring Project to Diverzify of Itasca, IL, in the amount of $90,242.