The Village purchased the property at 1000 Woodfield Road on August 15, 2024 with the intention of using it as a temporary Village Hall during the demolition and reconstruction of Atcher Municipal Center. Once the temporary use is completed, the site will be used for the new home of the Police Department. To make the property function as a Village Hall, Staff has been working with Camosy Incorporated, the project’s approved construction manager, to develop some simple diagrams to modify the existing building.

Through multiple site visits and iterations of possible interior layouts using the existing office spaces, Staff has settled on a final layout. The first floor south wing will be used for a small amount of Finance and Community Development Staff to serve the Public’s immediate needs for utility bill payment and permit processing. One first floor office suite will be used to replace Russ Parker Hall, while another will be used for conference rooms and executive session. On the north end of the first floor, a new training space for 50 people or more will be set up. 

The remaining Staff will be located on the fourth floor and will have access to the three main lobby elevators and five stairways for access. The south wing will include the remaining Community Development, Economic Development, and Transportation Staff. The north wing will include IT, Communications and Outreach, Village Manager’s Office, and Finance Staff. The east wing will be the new home of the Village President and his Staff, the Village Clerk, and Human Resources.

The scope of work involved to transition this existing office building into a temporary Village Hall includes the following:

• Security cameras inside and outside

• Door access controls at exterior and strategic interior doors

• IT infrastructure: firewall, server relocation, building Wi-Fi and hardwire, fiber at exterior and interior

• Conference room technology

• Board room technology

• Dais and seating relocation and built-up floor for board room

• Miscellaneous electric repairs, replacements, and cubicle reconnections

• Mechanical repairs and controls

• Minor plumbing repairs and reconditioning

• Several new doors and walls for security purposes

• Limited patching and painting of some damaged interior walls

• New counters for the public facing Finance and Community Development Departments

• Ceiling repairs

• Flooring repairs

• Interior signage

• Minor fire protection modifications

• Demolition of water damaged areas from previous roof leaks

While trying to minimize the amount of work to the existing building, there is still a large amount of coordination and work to be completed to make this transition possible. Camosy provided a price of $1,464,487 to complete the temporary build out. Staff has worked closely with Camosy throughout this process and is confident this price is a good value for the work being completed. This cost translates to $21.29 per square foot, which is far below the average tenant buildout cost in the open market. Of this nearly $1.47 million contract, approximately $300,000 worth of equipment will be reused in the new building. With the goal of moving into this temporary Village Hall space at 1000 Woodfield Road, Staff recommends moving forward with a contract with Camosy Incorporated. The cost of construction is being covered by a mid-year transfer of funds from the Police Station design account into the construction line of the new Village Hall account.

The Village Manager recommends that the Engineering and Public Works Committee recommend the Village Board waive competitive bidding and award the Temporary Village Hall Construction Project at 1000 Woodfield Road to Camosy Incorporated of Zion, IL, in an amount not to exceed $1,464,487.