VILLAGE BOARD
Tuesday, January 10, 2023
Russ Parker Hall


A G E N D A
Next Res. R-23-001
Next Ord. 23-001
Informational

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Thank you for your interest in Schaumburg Village Board meetings! Regular meetings of the Village Board are held at 7 pm on the second and fourth Tuesday of each month in Russ Parker Hall at the Robert O. Atcher Municipal Center. Members of the public are welcome to attend.

The Village Board uses a consent agenda for its meetings. The consent agenda is comprised of recommendations that have been advanced by 7 standing committees. These standing committee meetings are open to the public and held at regularly scheduled dates and times. Standing committees review items in detail and allow the members to discuss items, reach consensus, and make non-binding recommendations to the full Village Board. Because the items advanced by standing committees have been fully discussed at the committee level, recommendations are generally not subject to further deliberation at Village Board meetings. However, an elected official, staff member, or member of the general public may request that an item be removed from the consent agenda for further discussion. If there is such a request, the item can be removed from the consent agenda and discussed under committee reports.
PLEASE SILENCE ALL CELL PHONES AND ELECTRONIC DEVICES
Call to Order:
I.7:00 P.M.
Roll Call:
Pledge of Allegiance:
Approval of Minutes:
I.December 13, 2022
Approval of Expenditures:
I.$9,702,731.01
Liquor License Requests:
I.Request from Mr. Len Wagner for one (1) Class A liquor license for Velocity Esports located at E108 Woodfield Mall (New License).

Consent Agenda:


The Consent Agenda will be read in its entirety and voted on as one motion to approve. If you wish to discuss an item further, please indicate that when the item is read by the Village Clerk so that it can be removed from the Consent Agenda and discussed further under Committee Reports. Otherwise, all items will be approved as presented on the Consent Agenda.

I.Engineering and Public Works Committee
A.Recommendation to Authorize Participation in the Sourcewell Cooperative Purchasing Contract and Award the Purchase of One Replacement Excavator to McCann Industries
- [motion] to recommend the Village Board authorize participation in the Sourcewell Cooperative Purchasing Contract and award the purchase of one replacement excavator to McCann Industries of Bolingbrook, IL in the amount of $133,412.
B.Recommendation to Authorize Participation in the Sourcewell Cooperative Purchasing Contract and Award the Purchase of One Replacement Trailer to McCann Industries
- [motion] to recommend the Village Board authorize participation in the Sourcewell Cooperative Purchasing Contract and award the purchase of one replacement Towmaster trailer to McCann Industries of Bolingbrook, IL in the amount of $38,016.
C.Recommendation to Approve an Agreement for Professional Engineering Services for Flow Monitoring with RJN Group, Inc.

-[motion] to recommend the Village Board authorize the Village Manager and Village Clerk to execute an agreement for Professional Engineering Services for Flow Monitoring with RJN Group, Inc. of Wheaton IL in the amount of $174,730, and approve the required Resolution.

D.Recommendation to Approve an Agreement for Construction Engineering Services for the American Lane Culvert Rehabilitation Project with Crawford, Murphy & Tilly

- [motion] to recommend the Village Board authorize the Village Manager and Village Clerk to execute an agreement for Construction Engineering Services for the American Lane Culvert Rehabilitation Project with Crawford, Murphy & Tilly of Aurora IL in the amount of $98,620, and approve the required Resolution.

E.Recommendation to Approve an Amendment to the Agreement for Supplemental Engineering Assistance with Chastain and Associates, LLC
- [motion] to recommend the Village Board authorize the Village Manager and Village Clerk to execute an Amendment to the Agreement for Supplemental Engineering Services with Chastain and Associates, LLC. of Schaumburg, IL in the amount of $110,000, and approve the required Resolution. 
F.Presentation Regarding Condition of Village Facilities and Consideration of Future Needs and Recommendation to Conduct Phase II Assessment Study of Atcher Municipal Center and Public Safety Building

- [motion] to recommend the Village Board Direct Staff to Conduct Further Needs Assessment Analysis of Facilities with a Phase II Planning Study for Atcher Municipal Center and Public Safety Building. 

 

II.Finance, Legal Administrative and General Government
A.Finance Department Monthly Report - November 2022
- [motion] to recommend the Village Board approve the Finance Department Monthly Report for November 2022.
B.Recommendation to Approve the United States Conference of Mayors Membership Dues
- [motion] to recommend the Village Board to approve membership in the United States Conference of Mayors, and that the membership dues in the amount of $5,269 be paid.
C.Recommendation to Adopt an Ordinance Relative to Waiting Period Requirements for Video Gaming Licenses
- [motion] to recommend the Village Board adopt an Ordinance amending Title 11, Chapter 112, Section 112.03(G)(9) of the Schaumburg Village Code Relative to Waiting Period Requirements for Video Gaming Licenses.
D.Recommendation to Adopt an Ordinance Amending Title 13 of the Municipal Code to Incorporate Process Revisions and Socially Appropriate and Contemporary Language
- [motion] to recommend the Village Board adopt an Ordinance amending various sections of Title 13 of the Schaumburg Municipal Code to Incorporate Process Revisions and Socially Appropriate and Contemporary Language.
E.Recommendation to Approve Annual Pledge for Golden Corridor Advanced Manufacturing Partnership
- [motion] to recommend the Village Board approve a pledge in the amount of $10,000 to the Golden Corridor Advanced Manufacturing Partnership.
F.Recommendation to Approve a First Amendment to the Redevelopment Agreement for 200 S. Roselle Road (Tony's Fresh Market)
- [motion] to recommend the Village Board authorize the Village Manager and Village Clerk to execute the First Amendment to the Redevelopment Agreement between the Village of Schaumburg and IG Capital LLC for 200 S. Roselle Road.
G.Recommendation to Approve a Purchase and Sales Agreement with AIKG, LLC (Andretti Indoor Karting and Games)
- [motion] to recommend the Village Board authorize the Village Manager and Village Clerk to Finalize and Execute the Purchase and Sales Agreement between the Village of Schaumburg and AIKG, LLC.
III.Committee of the Whole
A.Recommendation to Amend Policy Statement 1.106 Olde Schaumburg Centre Farmers Market
- [motion] to recommend the Village Board approve an amendment to Policy Statement 1.106 Olde Schaumburg Centre Farmers Market.
B.Recommendation to Approve Revisions to Personnel Manual and Benefits Handbook

- [motion] to recommend the Village Board approve the proposed Personnel Manual and Benefits Handbook.

C.Recommendation to Accept the Multi-Year Capital Improvement Plan for FY 23/24 through FY 27/28
- [motion] to recommend the Village Board accept the multi-year Capital Improvement Plan and approve the projects for FY 23/24 for incorporation into the budget.
D.Recommendation to Approve Residential Rebate Payment
- [motion] to recommend the Village Board approve a one-time residential rebate payment of $150 per household.
IV.Public Safety Committee
A.Recommendation to Approve Reimbursement Grant Expenditures for a Mobile Mental Health Unit through the Substance Abuse and Mental Health Services Administration (SAMHSA)
- [motion] to recommend the Village Board authorize the expenditures for a mobile mental health unit grant from the Substance Abuse and Mental Health Services Administration in the amount of $340,000. 
B.Recommendation to Approve an Intergovernmental Agreement with School District 54 Increasing the Number of School Resource Officers from Two to Three
- [motion] to recommend the Village Board authorize the Village President and Village Clerk to execute an Intergovernmental Agreement between the Village of Schaumburg and School District 54 for School Resource Officers, approve the required resolution and increase the police department's authorized sworn officer staffing from 117 to 118 officers.
V.Zoning Board of Appeals
A.Recommendation to Approve a Site Plan Amendment - Driveway Addition and Landscape Variations for MT Auto & Diesel Service / 550 Lunt Avenue

- [motion] to recommend the Village Board Approve a Site Plan Amendment - Driveway Addition and Landscape Variations for MT Auto & Diesel Service (550 Lunt Avenue – Z2205-05).

B.Recommendation to Approve a Site Plan Amendment – Façade and Site Modifications, Special Use for an Internet Auto Sales Facility, Landscape Variation and Parking Variations for Savage Shop, LLC / 979 Lunt Avenue

- [motion] to recommend the Village Board Approve a Site Plan Amendment – Façade and Site Modifications, Special Use for an Internet Auto Sales Facility, Landscape Variation and Parking Variations for Savage Shop, LLC (979 Lunt Avenue – Z2211-03).

VI.Award of Bid
A.Recommendation to Award a Bid for the Construction of the American Lane Culvert Rehabilitation Project with Municipal & Contractors Sealing Products
- [motion] to recommend the Village Board award a bid for the Construction of the American Lane Culvert Rehabilitation Project with Municipal & Contractors Sealing Products, Inc. of Cincinnati, OH in the amount of $1,999,935.
B.Recommendation to Award Bid for Lenovo Desktop Computers to Y&S Technologies
- [motion] to recommend the Village Board award a bid for Lenovo computers to the lowest responsible bidder, Y&S Technologies, of Brooklyn, NY in the amount of $89,350.
VII.Traffic Agreements
A.Recommendation to Approve a Traffic Agreement for SDG Meacham LLC (Duly Health and Care) for the property located at 1325 North Meacham Road
- [motion] to recommend the Village Board authorize the Village Manager to execute the Traffic Agreement between the Village of Schaumburg and SDG Meacham LLC located at 1325 North Meacham Road. 
VIII.Resolutions (R-23-001)
A.Resolution No. R-23-          A Resolution Approving and Authorizing the Execution of an Intergovernmental Agreement between School District 54 and the Village of Schaumburg Relative to School Resource Officers.
B.Resolution No. R-23-          A Resolution Authorizing First Amendment to Redevelopment Agreement for 200 S. Roselle Road between the Village of Schaumburg and IG Capital LLC.
C.Resolution No. R-23-          A Resolution Authorizing the Village Manager and Village Clerk to Execute a Purchase and Sales Agreement between the Village of Schaumburg and AIKG, LLC.
D.Resolution No. R-23-          A Resolution Amending Portions of the Benefits Handbook and the Personnel Manual for Employees of the Village of Schaumburg (2023).
E.Resolution No. R-23-          A Resolution Authorizing the Village Manager and Village Clerk to Execute an Agreement for Professional Engineering Services for Flow Monitoring with RJN Group, Inc.
F.

Resolution No. R-23-          A Resolution Authorizing the Village Manager and Village Clerk to Execute an Agreement for Construction Engineering Services for the American Lane Culvert Rehabilitation Project with Crawford, Murphy & Tilly.

G.Resolution No. R-23-         A Resolution Authorizing the Village Manager and Village Clerk to Execute an Amendment to the Agreement for Supplemental Engineering Services Agreement with Chastain and Associates, LLC. 
IX.Ordinances (23-001)
A.

Ordinance No. 23-          An Ordinance Granting a Site Plan Amendment - Driveway Addition and Landscape Variations for MT Auto & Diesel Service (550 Lunt Avenue – Z2205-05) [first reading – motion to waive first reading].

B.

Ordinance No. 23-          An Ordinance Granting a Site Plan Amendment – Façade and Site Modifications, Special Use for an Internet Auto Sales Facility, Landscape Variation and Parking Variations for Savage Shop, LLC (979 Lunt Avenue – Z2211-03) [first reading – motion to waive first reading].

C.Ordinance No. 23-          An Ordinance Amending Title 11, Chapter 112, Section 112.03(G)(9) of the Schaumburg Village Code Relative to Waiting Period Requirements for Video Gaming Licenses [first reading - motion to waive first reading].
D.Ordinance No. 23-          An Ordinance Amending Various Sections of Title 13 of the Schaumburg Municipal Code to Correct Outdated Language and to Incorporate More Inclusive Language [first reading - motion to waive first reading].
Committee Reports:
Comments from the Public
Counsel Report:
The President's Report:
I.Nomination of individual to fill the vacancy in the office of Trustee due to the passing of Trustee Kozak
II.Swearing in of Trustee by Village Clerk
III.Recommendation to Appoint Chairperson and Members of Standing Committees
The Manager's Report:
New Business:
Unfinished Business:
Trustee Comments / Mentions:
Adjournment:
Executive Session:
Reconvene:

In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Manager's Office at 847.923.4705, preferably no later than five days before the meeting.