VILLAGE BOARD
Tuesday, August 13, 2024
Russ Parker Hall


A G E N D A
Next Res. R-24-070
Next Ord. 24-059
Informational

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Thank you for your interest in Schaumburg Village Board meetings! Regular meetings of the Village Board are held at 7 pm on the second and fourth Tuesday of each month in Russ Parker Hall at the Robert O. Atcher Municipal Center. Members of the public are welcome to attend.

The Village Board uses a consent agenda for its meetings. The consent agenda is comprised of recommendations that have been advanced by 7 standing committees. These standing committee meetings are open to the public and held at regularly scheduled dates and times. Standing committees review items in detail and allow the members to discuss items, reach consensus, and make non-binding recommendations to the full Village Board. Because the items advanced by standing committees have been fully discussed at the committee level, recommendations are generally not subject to further deliberation at Village Board meetings. However, an elected official, staff member, or member of the general public may request that an item be removed from the consent agenda for further discussion. If there is such a request, the item can be removed from the consent agenda and discussed under committee reports.

PLEASE SILENCE ALL CELL PHONES AND ELECTRONIC DEVICES
Call to Order:
I.7:00 P.M.
Roll Call:
Pledge of Allegiance:
Approval of Minutes:
I.July 23, 2024
Approval of Expenditures:
I.$10,754,909.36
Presentations:
I.Presentation of 6th Annual Business Bike Classic Advanced Tier 1st Place Team Trophy by Charlotte Kegarise, Acting Chair of the Bikeways Advisory Committee
II.Presentation of Inaugural Family and Friends Bike Classic 1st Place Team Trophy by Charlotte Kegarise, Acting Chair of the Bikeways Advisory Committee
III.Presentation of Inaugural Family and Friends Bike Classic Top Overall Rider Grand Prize by Charlotte Kegarise, Acting Chair of the Bikeways Advisory Committee
Liquor License Requests:

Consent Agenda:


The Consent Agenda will be read in its entirety and voted on as one motion to approve. If you wish to discuss an item further, please indicate that when the item is read by the Village Clerk so that it can be removed from the Consent Agenda and discussed further under Committee Reports. Otherwise, all items will be approved as presented on the Consent Agenda.

I.Correspondence
A.Recommendation to Approve the Request from Community Associations Institute of Illinois to Hold a Raffle
- [motion] to recommend the Village Board approve the request from Community Associations Institute Illinois Chapter to hold a raffle on August 14, 2024 at 1821 Walden Office Square, Suite 100, and to waive the fidelity bond requirement.
B.Recommendation to Approve the Request from Holy Archangels Parish to Hold a Raffle

- [motion] to recommend the Village Board approve the request from Holy Archangels Parish to hold a raffle on August 24, 2024 at St. Matthew Church, 1451 Bode Road, and to waive the fidelity bond requirement.

C.Recommendation to Approve the Request from St. Gregory of Nyssa Parish to a Hold Raffle

- [motion] to recommend the Village Board approve the request from Church of the Holy Spirit to hold raffles on September 15, 2024 at the Church of the Holy Spirit, 1451 Bode Road, and to waive the fidelity bond requirement.

D.Recommendation to Ratify the Request from Friends of Schaumburg to Hold a Raffle
- [motion] to recommend the Village Board ratify the request from Friends of Schaumburg to hold a raffle on August 11, 2024 at St. Peter Lutheran Church, 202 E. Schaumburg Road, and to waive the fidelity bond requirement.
II.Liquor Licenses
A.Recommendation to Ratify the Request from Mr. Michal Kudrna for One (1) Class D One Day Liquor License for a Catering Event and to Waive the Fee
- [motion] to recommend the Village Board ratify the request from Mr. Michal Kudrna of Frato's for One (1) Class D One Day Liquor License for a Catering Event that took place on Wednesday, July 24, 2024 at 1475 E. Woodfield Road (Waived Fee).
B.Recommendation to Approve the Request from Ms. Roxane Benvenuti for Three (3) One Day Liquor Licenses for Septemberfest Main Stage Performers and to Waive the Fee
- [motion] to recommend the Village Board approve the request from Ms. Roxane Benvenuti for Three (3) Class D One Day Liquor Licenses for Septemberfest Main State Performers on Saturday, August 31, 2024, Sunday, September 1, 2024, and Monday, September 2, 2024 at 201 Schaumburg Court (Waived Fee). 
C.Recommendation to Approve the Request from Global Brew Tap House for One (1) Class D One Day Liquor License for Schaumburg Park Foundation Links Technology Cup and to Waive the Fee
- [motion] to approve the request from Mr. Shashin Vyas of Global Brew Tap House for One (1) Class D One Day Liquor License for Schaumburg Park Foundation Links Technology Cup on August 14, 2024 at the Schaumburg Golf Club, 401 N. Roselle Road (Waived Fee).
D.Recommendation to Approve the Request from Meze for One (1) Class D One Day Liquor License for Schaumburg Park Foundation Links Technology Cup and to Waive the Fee
- [motion] to recommend the Village Board approve the request from Ms. Jennifer Scarpelli of Meze for One (1) Class D One Day Liquor License for Schaumburg Park Foundation Links Technology Cup on Wednesday, August 14, 2024 at the Schaumburg Golf Club, 401 N. Roselle Road (Waived Fee). 
E.Recommendation to Approve the Request from Village Tavern & Grill for One (1) Class D One Day Liquor License for Schaumburg Park Foundation Links Technology Cup and to Waive the Fee
- [motion] to recommend the Village Board approve the request from Ms. Nikki Lakomski of Village Tavern & Grill for One (1) Class D One Day Liquor License for Schaumburg Park Foundation Links Technology Cup on Wednesday, August 14, 2024 at Schaumburg Golf Club, 401 N. Roselle Road (Waived Fee).
F.Recommendation to Approve the Request from Trend for One (1) Class D One Day Liquor License for Schaumburg Park Foundation Links Technology Cup and to Waive the Fee
- [motion] to recommend the Village Board approve the request from Mr. Anthony Kahl of Trend for One (1) Class D One Day Liquor License for Schaumburg Park Foundation Links Technology Cup on Wednesday, August 14, 2024 at Schaumburg Golf Club, 401 N. Roselle Road (Waived Fee).
G.Recommendation to Approve the Request from Schaumburg Park Foundation for One (1) Class D One Day Liquor License for Schaumburg Park Foundation Links Technology Cup and to Waive the Fee
- [motion] to recommend the Village Board approve the request from Mr. Justin Sienkiewicz of the Schaumburg Park Foundation for One (1) Class D One Day Liquor License for Schaumburg Park Foundation Links Technology Cup on Wednesday, August 14, 2024 at Schaumburg Golf Club, 401 N. Roselle Road (Waived Fee). 
III.Proclamations
A.Arts DuPage Month Proclamation - October 2024
IV.Engineering and Public Works Committee
A.Recommendation to Authorize Participation in the Sourcewell Cooperative Purchasing Program and Award the Purchase of One CASE Loader to McCann Industries
- [motion] to recommend the Village Board authorize participation in the Sourcewell Cooperative Purchasing Contract and award the purchase of one CASE Loader with McCann Industries of Bolingbrook, IL in an amount not to exceed $229,112.
B.Recommendation to Approve an Agreement for the Salem Drive Reconstruction Project from Weathersfield Way to Schaumburg Road – Phase III Construction Administration Services with BLA, Inc.
- [motion] to recommend the Village Board authorize the Village Manager and Village Clerk to execute an agreement for the Salem Drive Reconstruction Project from Weathersfield Way to Schaumburg Road – Phase III Construction Administration Services with BLA, Inc. of Itasca, IL in the amount of $355,504, and approve the required Resolution. 
C.Recommendation to Approve the Salem Drive from Weathersfield Way to Schaumburg Road Improvement Project – Local Agency Agreement for Federal Participation
- [motion] to recommend the Village Board authorize the Village Manager and Village Clerk to execute the Salem Drive from Weathersfield Way to Schaumburg Road Improvement Project - Local Agency Agreement for Federal Participation, and approve the required Resolution.
D.Recommendation to Reject All Bids, Waive Competitive Bidding, and Award the Illinois Avenue Corrugated Metal Pipe (CMP) Storm Sewer Rehabilitation Project to Hoerr Construction Inc.
- [motion] to recommend the Village Board reject all bids, waive competitive bidding, and award the Illinois Avenue Corrugated Metal Pipe (CMP) Storm Sewer Rehabilitation Project – Construction to Hoerr Construction Inc. of Goodfield, IL in the amount of $1,297,840.
E.Recommendation to Approve an Agreement for the Illinois Avenue Corrugated Metal Pipe (CMP) Storm Sewer Rehabilitation Project - Phase III Construction Administration Services with RJN Group
- [motion] to recommend the Village Board authorize the Village Manager and Village Clerk to execute an agreement for the Illinois Avenue Corrugated Metal Pipe (CMP) Storm Sewer Rehabilitation Project – Phase III Construction Administration Services with RJN Group of Downers Grove, IL in the amount of $69,900, and approve the required Resolution.
F.Recommendation to Authorize Participation in the National Cooperative Purchasing Alliance and Award the Algonquin Road Gateway Sign Project to F.H. Paschen
- [motion] to recommend the Village Board authorize participation in the National Cooperative Purchasing Alliance Contract and award the Algonquin Road Gateway Sign Project to F.H. Paschen of Chicago, IL in the amount of $167,291.85. 
G.Recommendation to Approve an Agreement with Chastain and Associates, LLC for Supplemental Project Management Services for Facilities Projects
- [motion] to recommend the Village Board authorize the Village Manager and Village Clerk to execute an agreement for one year, with three optional year extensions for Supplemental Project Management Services for Village Facilities with Chastain and Associates, LLC of Schaumburg, IL in an amount not to exceed the approved budget, and approve the required Resolution.
V.Public Safety Committee
A.Recommendation to Approve a Special Event for a Parade in Village Right-of-Way – National India Hub – Independence Day Parade
- [motion] to recommend the Village Board approve a special event for a parade in village right-of-way for National India Hub to take place on August 17, 2024 from 10:30 a.m. to 11:30 a.m. on American Lane.
VI.Planning, Building and Development Committee
A.Recommendation to Approve an Extension Request for Holiday Inn Express to April 12, 2024 to Maintain Eligibility for 7C Property Tax Incentive
- [motion] to recommend the Village Board approve the extension of the construction schedule for Holiday Inn Express and Suites Hotel at 40 N. Martingale Road through April 12, 2024, and approve the required Resolution.
B.Recommendation to Approve a Special Event Request for Autism Science Foundation Charity Bike and Walk Event on September 28, 2024
- [motion] to recommend the Village Board approve a Special Event Request for the Autism Science Foundation Charity Bike and Walk, to be held on Saturday, September 28, 2024, from 8:30 a.m. until 4:00p.m. 
VII.Project Review Group
A.Recommendation to Approve a Site Plan Amendment for Site and Landscape Modifications for 90 North Entertainment District Parking Garage / 1447 Thoreau Drive

- [motion] to recommend the Village Board Approve a Site Plan Amendment for Site and Landscape Modifications for 90 North Entertainment District Parking Garage (1447 Thoreau Drive - SP2408-01).

B.Recommendation to Approve a Site Plan Amendment for Site Modifications for Andretti Karting / 1441 Thoreau Drive

- [motion] to recommend the Village Board Approve a Site Plan Amendment for Site Modifications for Andretti Karting (1441 Thoreau Drive - SP2408-02).

VIII.Resolutions (R-24-070)
A.Resolution No. R-24-          A Resolution Approving and Authorizing an Extension of Time to Complete Construction Pursuant to the Amended and Restated Memorandum of Conditions for Village Support of Class 7C Application of Equityroots Holdings I, LLC for 30-40 N. Martingale Road, Schaumburg, Illinois; PIN 07-24-401-005-0000 (Equityroots Holdings I, LLC - Dual Brand Holiday Inn Hotels).
B.Resolution No. R-24-          A Resolution Authorizing the Village Manager and Village Clerk to Execute an Agreement for the Salem Drive Reconstruction Project from Weathersfield Way to Schaumburg Road – Phase III Construction Administration Services with BLA, Inc.
C.Resolution No. R-24-          A Resolution Authorizing the Village Manager and Village Clerk to Execute the Salem Drive from Weathersfield Way to Schaumburg Road Improvement Project - Local Agency Agreement for Federal Participation.
D.Resolution No. R-24-          A Resolution Authorizing the Village Manager and Village Clerk to Execute an Agreement for the Illinois Avenue Corrugated Metal Pipe (CMP) Storm Sewer Rehabilitation Project – Phase III Construction Administration Services with RJN Group.
E.Resolution No. R-24-          A Resolution Authorizing the Village Manager and Village Clerk to Execute an Agreement for One Year, with Three Optional Year Extensions for Supplemental Project Management Services for Village Facilities with Chastain and Associates, LLC.
IX.Ordinances (24-059)
A.

Ordinance No. 24-          An Ordinance Granting a Site Plan Amendment for Site and Landscape Modifications for 90 North Entertainment District Parking Garage (1447 Thoreau Drive - SP2408-01) [first reading – motion to waive first reading].

B.

Ordinance No. 24-          An Ordinance Granting a Site Plan Amendment for Site Modifications for Andretti Karting (1441 Thoreau Drive - SP2408-02) [first reading – motion to waive first reading].

Committee Reports:
Comments from the Public
Counsel Report:
The President's Report:
The Manager's Report:
New Business:
Unfinished Business:
Trustee Comments / Mentions:
Adjournment:
Executive Session:
Reconvene:

In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Manager's Office at 847.923.4705, preferably no later than five days before the meeting.